Requesting Displays and Supporting Materials

Public Relations

Displays and Exhibits

There are four sections to this page:

1. Requesting Display Units and Supporting Materials

2. Ordering handouts for Pre-Retirement Seminars and Health Fairs

3. Packing NARFE Kits for Pre-Retirement Seminars and Health Fairs

4. Localizing Your Materials

Requesting Display Units and Supporting Materials

We have several displays available for our use during health fairs, pre-retirement seminars and other events. There are two tabletop display units, one based in Olympia and another based in Spokane for use on their respective side of the mountains. In addition, we now have a pull-up "ZAP" display unit belonging to the Federation and a similar unit we can obtain from the Region. (See the link to "Types of Displays" for photos and instructions)
The displays are available for chapter use on a first-come, first serve basis. There may also be an agency convention attended by current and retired federal employees during this period where a NARFE presence would be appropriate. We encourage chapters to support those conventions with representatives, a display, and handouts. Prospective member leads from this or other statewide conventions will be shared with the appropriate chapters. If members or chapters become aware of other conventions or activities where this approach might work, they should contact their district vice president or Federation Public Relations Chair, as soon as possible. Chapters are also encouraged to find opportunities to set up and staff displays at federal agencies in their area. In many cases, individuals designated as the agency point of contact for the health fairs may also serve the same function for displays at the agencies.
We also have a limited supply of new NARFE ballpoint pens, showing the new organization name, national web site (www.narfe.org) and the national toll-free phone number. These are rather costly items - 40 cents each to the Federation - so they should be distributed carefully to individuals who show an interest in NARFE at Pre-Retirement Seminars, FEHBP Health Fairs and other recruiting venues. They should be ordered in groups of 50 or 100 from Sam Cagle at 360-456-8509 or caglels@comcast.net.
Sam will handle requests for both ZAP displays and Tabletop units. They will be shipped by UPS or USPS in a way to get them to the requesting unit within three days or less.
Requests should include the following:
- Chapter Name and Number
- Chapter Requester, name and address, telephone number and, if available, e-mail address. If the display is to be sent to some other member of the chapter, then that person's name, address (street address, not P.O. Box), telephone number (required for UPS shipment).
- Type of event. (For example: pre-retirement seminar, federal agency open house, convention of agency-related organizations, community activity, health fair, etc.). Note: Chapter meetings are not a particularly efficient use of displays. Use the displays primarily as a means of reaching current federal employees, federal retirees who are not members, spouses and survivor annuitants.
- Date the display is required. This should be at least two weekdays prior to the display event. If the display is to be used for multiple events, give the dates of each event.
- Date the display will be returned. Return shipment should be made no later than three weekdays following the event.
- Will any NARFE pens be required? If so, how many and where should they be sent? They will be mailed separately.
On completion of the event, the chapter should report the type of the event, along with the number of names obtained or prospective members reached to Sam Cagle, so than information can be passed to the Federation and Region.
Unless chapters are notified otherwise, displays should be returned to Sam Cagle, 6011 Winnwood Drive SE, Olympia, WA 98513. (360)456-8509 - or Bob Elmore, 1127 E. 40th Avenue, Spokane, WA 99203, belmore41@aol.com, (360) 838-8081.
When chapters request a display unit, WSFC Public Relations will pay for shipping to the chapter contact, and either for return or forwarding to the next chapter requesting the display. Chapters should pay the initial cost, then provide a copy of the receipt to Sam Cagle who will forward it to the treasurer for repayment.
Chapters are responsible for ordering their own handout and recruiting forms and publications for each event.

Ordering handouts for Pre-Retirement Seminars and

Health Fairs

Call 1-800-627-3394. This is the number for the pre-retirement seminars and kit people (as well as other membership department personnel). They'll want to know the type of event, the date, and quantity needed. If you get the voice mail recording, you can leave the info and have someone call you back. They are pretty good about this.

They will only provide "Event Kits" for pre-retirement seminars. For health fairs, individual publications may be ordered from them or online using the F-18 electronic form.

Tell them which type you want (#10 envelope or large kit). The large envelopes have a complete NARFE magazine in them and are recommended for PRS.

The kits usually have the Membership Application- for Active and Retired Federal Employees (H-140A, 10/10), the NARFE Legislative Accomplishments (F-117, 01/10) and the 10 Worst Mistakes Federal Employees Can Make (F-126, 11/09) and 10 Worst Mistakes Retired Federal Employees Can Make (F-127,02/08) along with a letter from the NARFE President.

To supplement these, you might want to separately order the Pop Quiz Brochure (F-123, 08/10), Social Security Government Pension Offset/Windfall Elimination Provision brochure (L-1, 01/10) and the Premium Conversion Brochure (F106, 01/10).

Take a look at the online F-18 and see if there is anything else you might want to hand out. You can print a copy of this (on legal paper) from the downloadable .pdf forms section. You might also want to print off a copy of H-134 (Information and Telephone Directory for HQ) - this is where the various departments, contact people, and phone numbers are found.

Packing NARFE Kits for Pre-Retirement Seminars and Health Fairs

Call 1-800-627-3394. This is the number for the pre-retirement seminars and kit people (as well as other membership department personnel). They'll want to know the type of event, the date, and quantity needed. If you get the voice mail recording, you can leave the info and have someone call you back. They are pretty good about this.
Tell them which type you want (#10 envelope or large kit).
The large envelopes have a complete NARFE magazine in them and are recommended for PRS. The kits usually have the Membership Application- for Active and Retired Federal Employees (H-140A, 7/10), and the 10 Worst Mistakes Federal Employees Can Make (F-126, 11/09) and 10 Worst Mistakes Retired Federal Employees Can Make (F-127,02/08) along with a letter from President Joseph Beaudoin.
Ask whoever you talk to if they contain the Social Security Government Pension Offset/Windfall Elimination Provision brochure (L-1, 11/08) and the Premium Conversion Brochure (F106, 04/09). If not, order a supply of those and put them in. You also might want to consider the Retention handout "Look at What NARFE Has Done for You Lately (F122, 06/10). Take a look at the online F-18 and see if there is anything else you might want to hand out. You can print a copy of this (on legal paper) from the downloadable .pdf forms section. You might also want to print off a copy of H-134 (Information and Telephone Directory for HQ) - this is where the various departments, contact people, and phone numbers are found.
Packing NARFE Kits for Pre-Retirement Seminars and Health Fairs
Suggested order of packing: #10 Kit (Without Magazine)
    1.   #10 Envelope
2. Letter from NARFE President
3. NARFE Magazine flyer
4. Order card for NARFE Magazine (5D)
5. NARFE’s Accomplishments card (F-117, 01/10)
6. 10 Worst Mistakes a Federal Employee Can Make (F-126, 11/09)
7. 10 Worst Mistakes a Federal Retiree Can Make (F-127, 02/08)
8.  Social Security Government Pension Offset/Windfall Elimination Provision (L-1, 11/08)
9. Premium Conversion (F-106, 04/09)
10. Federal Employee "Pop Quiz" (F-123, 08/10)
11. Legislative Program for the current (112^th) Congress (L-2, Being updated)
12. Membership Application (H-140A, 10/10)
13. Membership Application (self Mailing Envelope)(10/10)
    14. Business Reply Mail Envelope
    Possible additions: - Local letter with contact and chapter meeting information, could cover multiple chapters.
   9” x 12” Packet, with NARFE Magazine  - Use the same sequence, but without the NARFE Magazine flyer and Order card for NARFE Magazine (5D)
(Remember to build in three weeks to a month for shipping from the East Coast!)

Localizing Your Materials

All the materials in the world will do you little good if you don't "Localize" your materials.

Whether or not they come pre-packed in a kit, you should take the F-140A or F-14C Application forms out and add your chapter and/or member number in the block that calls for Recruiter information. The easiest way to do this for a large number of applications is to print that information on a sheet of "Return Address" labels and stick those on each form. This will enable you and your chapter "recruiting credit" and the rebate that comes with it.

If you have NARFE Magazines available to hand out, put your local contact information in the address label block on the cover. One example: "This magazine is provided compliments of NARFE Chapter 000, and add a phone number for the recruiter or membership chair". If more than one chapter is involved in the event, list both chapter numbers and primary city and give both contact phone numbers. This information can be preprinted on a sheet of regular address labels and quickly applied.

If you have a letter with information about local chapter activities, be sure to include contact information.

If you download and use NARFE posters from the web site, be sure to add local contact information to them as well.

Put yourself in your "prospect's" shoes. If you see something that interests you about NARFE, you would like to talk to someone further about it. It seems a lot easier to talk to someone local that a headquarters across the company.